Tech Tip Tuesday: Set Up Multi Factor Authentication Without the Headache
How to add an extra layer of security to your Microsoft 365 or Google Workspace account in just five minutes
This week we are shifting to a new topic. After focusing on automation and workflow tips, we are now moving into security basics. These are the everyday protections every business owner and professional should have in place to protect accounts and data.
We are starting with something simple and essential. Multi factor authentication. Also known as MFA. It sounds technical but it is one of the most effective ways to protect your accounts from being hacked.
What Is Multi Factor Authentication
Multi factor authentication adds a second layer of security to your login process. In addition to your password, you are asked to confirm your identity using something else you have. This could be a code sent to your phone, an app notification, or a security key.
If someone steals your password, they still cannot log in without that second factor.
Why It Matters
Most data breaches start with stolen or guessed passwords. MFA helps stop that from becoming a full account compromise.
It is not just for large companies. If you use email, cloud storage, or business software, MFA is a basic step that protects your business, your team, and your clients.
How To Set It Up
Microsoft 365
Go to your Microsoft account security settings
Turn on two step verification
Choose your preferred method
Confirm and test
The Microsoft Authenticator app is the easiest to use. Once installed, you will get a notification to approve logins instead of entering a code.
Google Workspace
Go to your Google Account settings
Click Security
Select Two Step Verification
Follow the prompts to set up your phone or authenticator app
You can choose to receive a text message, use the Google Authenticator app, or set up prompts on your phone.
Pro Tip. Use an Authenticator App Instead of SMS
While receiving a code by text message is better than nothing, authenticator apps are more secure. They are less vulnerable to SIM swap attacks and generally more reliable.
Most platforms support Microsoft Authenticator, Google Authenticator, and other third party apps. Once set up, all you need is your phone.
Multi factor authentication does not need to be complicated. It takes five minutes to set up and can save you from serious consequences later.
If you have not turned it on for your key accounts yet, now is the time.
See you next Tuesday for more tech tips.